2008 ANNUAL GENERAL MEETING
LADIES SECTION
Joint Services Golf Club (Dhekelia)
1. Opening of Meeting
The Lady Captain opened the AGM and welcomed the lady members to the Meeting. A count of those present showed that there were 35 lady members present, with apologies received from 10 members (listed below), and was a good turnout. The Lady Captain was grateful to those entitled ladies who had come along, thus ensuring a voting quorum and particularly thanked Monika Thornstrom for her attendance, bearing in mind she was on crutches and with her leg in plaster.
2. Apologies: Carol Bowman Sandra Carr Chrissie Hammond
Glenys Livesey Maggie Luce Tracey Parish
Ann Usher Jeanette Walters Corinne Calodoucas
Juliet Borowiec
3. Minutes of the last AGM
The Minutes from the previous AGM were approved.
Proposed : Joyce Newell Seconded : Marion Parker.
4. Matter Arising
The Lady Captain raised the issue of Medals and All Winners competitions. Explaining that this year has been a transition year with the change from LGU to EGA/CGF membership. She suggested that the new Committee would need to look again next year as to how Monthly Medal and All Winners competitions were organised, as the EGA does not recognise Monthly Medals. The new Committee would therefore need to look at the structure for the Monthly Medals and whether maybe Stable ford competitions should be included in the All Winners (as well as the issue of Bronze and Silver medals); the Lady Captain also reminded the new Committee of the need to continue to provide opportunity for working ladies to play in qualifying competitions and to be in the All Winners if a place is earned.
The Lady Captain suggested the incoming Committee liaise with the Men on the issue of the Monthly Medals and All Winners competitions, as well as the Order of Merit criteria, in order to ensure a consistent Club policy.
5. Treasurers Report
The Treasurer reported that the Ladies’ Section had received very generous sponsorship from both Club members and businesses. The funds had also been boosted by the income from Halfway House €1,505.76, money from tea and coffee sales €1,039.80 and money from raffles €1,106.28. Without wishing to pre-empt the Lady Captain, the Treasurer gave thanks to Jean Hampson, Joyce Newell and June Lynn for this fantastic contribution to the Ladies’ Section funds.
The Treasurer went on to explain how these monies had helped the Ladies Section: “the hiring of a bus to Episkopi; embroidered Club badges; a subsidy for our Christmas lunch and the provision of food and drink at Monthly Medals and other social competitions. Our Lady Captain was able to invite the Lady Captains of the other Military clubs to the Members’ guest day and flowers and gifts have been sent to members who have been ill or suffered bereavement. Donations have been made to various charities including €207.06 shared between breast and testicular cancer raised at the Adam and Eve. Our subscription to ‘Women and Golf’ was renewed. We also purchased ‘QuickBooks’; Memory sticks for use by the Secretary and Competition Secretary and glass candlesticks for table decoration. These last items to be passed on to the incoming Committee.”
Detailed income and expenditure reports were circulated before the meeting and are attached.
The Treasurer reported that as of May 28 2008 the Ladies’ Section had funds of €4,209.65 made up of €3,503.16 in the Bank and €706.49 in petty cash.
The Treasurer asked if members had any questions on the income and expenditure reports or on her explanation regarding monies received and spent. There being none the accounts were accepted, proposed: Nancy Cornish, seconded : Sue Fletcher.
The Treasurer went on to explain that, in order to comply with service fund regulations, a number of changes would need to take place next year with the handling of the Ladies’ Section funds. Attached: letter of explanation from the Fund Manager/Chairman.
6. Order of Merit Awards
The Lady Captain explained that it was not possible using the new computer system, Datagolf, to calculate the order of merit. Therefore, using the LGU system the Lady Captain had manually calculated the winners of the order of merit awards. The winner of the Silver Division was Joyce Newell and the winner of the Bronze Division was June Lynn.
7. Proposals
No formal written proposals had been submitted prior to the AGM. Therefore any issues would be raised under Any Other Business, but the Lady Captain advised these issues could not be voted on at this AGM.
8. Lady Captain’s Annual Report (click here)
Following the Lady Captain’s Report, the Competition Secretary said she would like to endorse the thanks the Lady Captain had given and also presented the Lady Captain with a small gift of thanks from the lady members.
9. Election of Lady Captain and New Committee
The Lady Captain noted that the list for nominations for a new Committee was empty and asked the Ladies’ Section if they wished to continue as a self-governing section and asked for volunteers to come forward.
Nancy Cornish agreed to stand as Lady Captain - proposed: L Hill
- seconded: C Harper
Carried by a unanimous vote
Linda John volunteered to manage the Monthly Medal and Florentia
Lesley Hill volunteered to help in this area
- proposed: A Brown
- seconded: M Parker
Carried by a unanimous vote
Sandra Hayes agreed to act as Handicap Secretary in conjunction with
Kevin Hayes and said she would attend the Committee meetings in that capacity.
- proposed: L John
- seconded: M Thornstrom
Carried by a unanimous vote
Susie Rance agreed to act as Secretary - proposed: N Cornish
- seconded: L John
Carried by a unanimous vote
The outgoing Lady Captain then handed over the Lady Captain’s brooches to Nancy Cornish, as the New Lady Captain. Nancy said she wanted to thank all the ladies for the support she had received during her last term as Lady Captain and hoped that the members would be as supportive during this term of office, she then thanked Lesley Hill, Linda John, Sandra Hayes and Susie Rance for agreeing to stand on the Committee.
The incoming Lady Captain asked the outgoing Lady Captain to continue to Chair the meeting.
10. Any Other Business
(a) The Lady Captain raised the subject of a donation from the Ladies’ Section to the Club as has been the custom in previous years. A discussion took place on whether to purchase two complete sets of ladies golf clubs with bags (approx €550), offer to donate money towards specific work on the course or other such improvements to benefit the Club. Suggestions included improving the path from Clunis to McGill Ladies tee, work on the Pond – perhaps including an aeration device or wall mounted fans for the new Club room.
As well as money donated to the Club, a Ladies’ Section trip to Vikla is being considered, to take place in September. The Lady Captain explained that this use of Ladies’ Section funds would help the Ladies Section adhere to the Encroachment Regulations relating to profits which should be used for the benefit of members and not be retained by the Section.
It was generally felt by the membership that many ladies had ‘old’ sets of clubs which they would willingly donate/lend to the Club in order to encourage new members, and be available for hire by members’ guests, thus also generating income to the Club. The Lady Captain then asked for ladies who had clubs they were will to lend/donate to come forward and offers were received from
Aleks Brown and Monika Thornstrom of complete sets, as well as offers from other members with various part sets available. It was therefore decided not to purchase clubs at this point in time, but to see how the system would work with donated clubs.
In response to a query from Val Simpson, the Lady Captain advised that the Club no longer subsidises transport costs for inter-club competitions. Carol Short suggested the Ladies Section retain enough funds for the continued subsiding of coach hire for travel to Episkopi for the Rebecca Plate.
A figure of a 50/50 split between the Ladies’ Section and the Club was agreed by all to be fair, and it was decided that the decision on how best to use the funds and what they should be spent on be the responsibility of the incoming Committee, bearing in mind the wishes of the membership expressed at the AGM.
(b) The Lady Captain raised the issue of what to do with the cupboard which the ladies had previously purchased for storage of crockery, and which was now redundant. A suggestion by Randi Steele to use the locker for visiting ladies valuables was seen as an excellent idea, and unanimously accepted by all.
(c) The Lady Captain said there had been queries as to whether the Rebecca Plate and triangular interclub should continue and in what format. After some discussion, the Lady Captain suggested that all the new JSGC Lady Captains meet at the beginning of the season to agree on the format and continuation of these competitions.
(d) The Treasurer informed the membership that the Ladies funds have now been audited by the Fund Manager/Garrison Quartermaster. He had made some comments on how the Ladies’ Section funds should be managed to ensure that we would adhere to service fund regulations. Attached : letter of explanation from the Fund Manager/Chairman.
(e) Marguerite Long raised the issue of splitting the draw for medal and stroke play competitions into two divisions, with high, medium and low within each division. After discussion, during which this proposal did not receive 100% support, it was agreed this was a matter for the new Committee and Competition Secretary to consider, and act bearing in mind the views of the whole of the Ladies Section expressed at the AGM.
(f) Joyce Newell raised the issue of Open Competition handicaps, and asked if, in future, ladies could play off a maximum competition handicap even if their playing handicap exceeded this. The Lady Captain explained that the EGA recommendation is that all successful entrants should play off their full playing handicap but suggested this was a matter for the new Committee and said she felt it should be discussed with the Men so that the Club had a consistent policy on this issue.
(g) The incoming Lady Captain, Nancy Cornish, on behalf of all the ladies thanked the outgoing Lady Captain, Chris Harper, and the outgoing Committee for all their hard work throughout the year 2007/08.
There being no other business the Meeting closed at 16.45
Signed: ……………………………………… Date:
Chris Harper, Lady Captain
Signed: ……………………………………… Date:
Fiona Swindell, Minutes Secretary